Reimbursement Guide

IMPORTANT – PLEASE READ

Please keep the following in mind when requesting a reimbursement:

  1. Your purchase needs to be approved by at least two officers, either appointed or official, in order to receive a reimbursement. Examples could be:
    • Rover Team Lead and President
    • Vice-President and Treasurer
    • Etc…
  2. If your purchase is above $250, you MUST get pre-approval by emailing osurcaccounting@engr.oregonstate.edu FIRST.
  3. Anything bought by you that goes through a successful reimbursement becomes club property.

 

How to Submit a Reimbursement

  1. Compile all receipts from the purchases as pdfs or images.
  2. Calculate a total from all receipts including shipping if applicable.
  3. Create an email with the following information:
    1. Your Name
    2. Your OSU ID Number
    3. Mailing Address on File With OSU (Important!! Can be found on MyOSU)
    4. Total Reimbursement Amount
    5. Attachments with All Receipts
  4. Send the email to osurcaccounting@engr.oregonstate.edu and cc the two people you’d want to verify your purchase.
  5. Your verifying members will approve the reimbursement via email.
  6. Once approved, the treasurer will submit an official reimbursement.

Once approved, you’ll either receive a check to the address you sent in the email, or if your account is set up for direct deposit for financial aid reimbursement or for a job at OSU, you will get a direct deposit into your account. Please note it may take four to ten days before you see the money in your account or receive a check.